Committee Meeting - October 2009

Date: Monday, October 12, 2009
Time: 7:00 PM
Location: Carmenita Middle School in the auditorium
Chaired by: Maha Sadras
Attendees: MANDATORY for all parents, No scouts (Dark Monday)
Total present: 46

Eagle Scout Project Presentation

  • AW presented his eagle project for approval to the committee. He will be cleaning the center at the First Aid Coalition Homeless shelter to build a barbeque for them to use. Committee approved his project. Proposed dates are 11/7/09 and 11/14/09.

Committee Chair

Maha Sadras

Scoutmaster’s Report

Chad Hoang

Treasurer Report

Mi Kyong

  • Ending cash balance (Details on file).
  • Discussion regarding the subsidy of outings. Looks like our surplus goal has been met so we will need to be careful now on how much subsidy will be allowed in order to maintain a stable budget.
  • We must be careful to break even on all outings this year.
  • Looking into fundraising ideas for troop outings.
  • Committee approved to make a mileage adjustment of .25/mile to .14/mile or actual fuel cost.
  • Budget Committe was formed to budget expenses for next year.

Quartermaster Report

Victor Hsiang

  • Victor and Chad came up with a resolution toward holding scouts accountable for checked out supplies after all outings.
  • An bin inventory list has been taken to see what we currently have as well as checked all item for repairs and replacement of gear.
  • There is a request form that all outing coordinator will need to submit as well as make an appointment with Chad to release any troop equipment needed. Form will be put up online.

Registration Report

Cynthia Dang

  • Re-chartering took place. She has submitted registration renewal for the troop.

Outing Coordinator

Alok Sancheti

  • Sign ups are finish for Calendar-2010 activity coordination for troop.
  • Is putting together a survey form for scouts to fill out, so that coordinators will be able to get an estimate on participation for their outing ahead of time.


For dates of these outings see Calendar Here is the list:

Outing Coordinator
Holiday Party - December 2009 Hoa Pham
Bike Camping - January 2010 Ashok Chauhan
Snow Trip - February 2010 Hoa Pham, Claire Peer
Green and Gold - February 2010 Maria Gomez, Uttra Kelkar
Backpacking Trip - March 2010 Jeanne Cha, Christina Precadio
Grand Canyon - April 2010 Andrew Chien, Jay Shin
Camporee - May 2010 Jaime Banuelos, Asmath Noor
Whitewater Rafting - June 2010 Jas Jahic, Ed Johnson
Fundraising - 2010 Mi Kyong, Claire Peer, Mee Yi
Summer Camp - July 2010 Cristina Precadio
Log Cabin - August 2010 Alok Sancheti
Windsurfing Trip – September 2010 Terry Doame
Backpacking - October 2010 Girish Kelkar, Richard Gilliland
Scouting for Food - November 2010 Jeanne Cha, Shalini Chauhan
Forest Lawn Mountain man Thunder – November 2010 Carol Hojo, Kiran Rami

Eagle Guide

Glenn Nishibayashi

  • CG will be having his Eagle Character Board on 11/11/09. Class of 2010 working on Eagle are JM, and JW.
  • Class of 2011 will be meeting early November to discuss Eagle Pathway.
  • Parent please encourage all older scouts to go on outings. Help them feel welcome and let them know that they are doing a great job as role models in our troop for the younger scouts.

Trail to 1st Class

Terry Domae

  • Has put up a new page for Trail To First with list of upcoming event organized by date and requirements needed. There are links to the BSA Website as well as videos to view.
  • Recently scouts completed poisonous plant discovery with Eric Steigler and Eric Aune.
  • Tenderfoot almost complete
  • Compass 1 mile orienteering will be held Sunday 10/25/09. Supervision is needed.

Advancement Report

Susan Chung , Melody Chang, and Jill Villaseca

  • Next Board of Review scheduled for Thursday, October 15th, 2009. 10 scouts requesting BOR. Thank You to all the parent volunteer who came to help
  • All scouts need to remember to bring their scout book the first meeting of every month so that the records are complete and up to date.
  • Susan took blue cards for upcoming court of honor.

Webmaster’s Report

Jay Shin

  • 2010 calendar is updated. If an email is sent to you, please respond ASAP so that information regarding outings can be posted in an efficient manner.

Event Updates

William Chen

  • Remember Medicals Forms for adults registered in troop are required if you are participating on High Adventure Outing. No exceptions.
  • Reminder to all outing coordinators: All medicals must be updated prior to the outing for scouts and parents. Check below for soon to be expired medicals. See Hoa to turn in all updated medicals ASAP.

Community Relations

Jeanne Cha (not in attendance) and Jovita Fuente

  • CHOC Walk was scheduled for 10/19/09. Registration was online. Register at CHOC Walk - October 2009. We will start at 6:00 AM at Disneyland. Troop raised approximately $5000.

Adult Training

Richard Gilliland

  • First aid and CPR Training will be available on 11/7/09. Online Registration at link
  • SM and ASM First module training will be held on 10/17/09 from 8-4 pm. Cost is $5 and Module 2 Outdoor Leadership training is available on 10/24 and 10/25 at Firestone. Cost is $25.
  • High Adventure training will be available in February. More information will be gathered and announced at troop meeting.
  • Looking into scheduling a BOR review course for adults interested in sitting in for Boards of Review. Also Jay has put together a module on the training page for parents to view

Eagle Projects

  • JW Eagle Projects 10/31/09.

Long Term Outings Planned

  • Summer Camp: Camp Witsett (2010)
  • Sumer Camp: Emerald Bay (2011)
  • Check out new Calendar - 2009 for updated events. Coordinators are collecting information and will have flyers available with information in prepartation of each outing.

Upcoming Outings

Date Event/Outing Coordinator Location Notes
September 4 Deep Sea Fishing- September 2009 Floyd Wilson Unknown Outing was a success. Paperwork still being wrapped up.
October 9-11 Canoeing - October 2009 Dennis/Carol Fiesta Island 19 boys attended trip. 17 boys participated in Merit badges. 4 boys kayaked on Sunday. Everyone enjoyed themselves.
October 19 CHOC Walk - October 2009 Jeanne Cha Disneyland Registration is online. Register under Troop 693. Will be starting at 6AM at Disneyland.
October 24 Backpack Inhouse Training - October 2009 Glenn Nishibayashi El Dorado Park 7:30 Backpack inspection, following with an 8:00 AM practice hike.
October 25 1 mile Compass Course - October 2009 Terri Domae Regional Park Information distributed during scout meeting
November 7 and 14 Scouting for Food - November 2009 Jovita De La Fuente Sunshine Park Approximately 15 scouts signed up. Please come out to help for distribution of flyers or picking up donations
November 21 Backpacking - November 2009 Jay Shin San Jacinto in Palm Springs Scouts will be taking the arial tram up to San Jacinto, will backpack 2 miles, and camp in Round Valley
December 12 Holiday Party - December 2009 Hoa Pham Laser Tag/Skyzone/Broom Ball Parents/scouts will be sent out an email to get a head count on what holiday party activity their scout is interested. Decision will be made at the next committee meeting.
January 31 Bike Camping - January 2010 Ashok Chauhan Unknown More information will come at troop meetings.

Discussion Items and Other Business:

  1. Summer Camp - July 2010 Camp Whitsett. Registration has been made for 35 people. Requested dates in July. More information will be given out once dates have been set. Cost approximation is $450. Will be setting up a 3 month payment plan for this outing.
  2. Summer Camp - June 2009 Camp Cherry Valley - All money has been turned in, however we are still waiting on a $400 refund from Cherry valley to close budget on this outing. All partial Merit Badges were returned to scouts from Summer Camp.
  3. Philmont - 2011 - Application deadline-October 2009. We have currently enough boys interested to have two groups go. 18 scouts have signed up and 7 adults so far. Any scouts who sign up now will be put on waiting list. Must be 14 years or older as of January 2011 to be able to go. First payment of $100 due on 10/26/09 troop meeting.
  4. 2009 Subsidy will be tabled until we are in a better situation.
  5. Experian Donations will go toward paying each scout and adult $200 for Philmont 2009
  6. Troop approved to make a deposit for our Snow Trip in February so that we can reserve a spot.
  7. Lilabelle our hospitality chair requested budget for Court of Honors, Holiday Party and Planning meeting. Troop approved a budget of $150.
  8. Suggestion to create a budget committee to manage cost better for troop. Kiran, Ed, Fadia, Alok, Mikyong, Lillabelle and Glen will be working together on the Budget. Fundraising ideas will be discussed at this time.
  9. Troop approved to reimburse Jill for food purchased on backpack outing last year. Receipt was lost, but verification of purchase was known.

Medical Forms

Medical forms HAVE been updated

Scout Expired On
Scout-Adam Wilson 09/11/2009
Scout-David Joves 09/16/2009
Scout-Ian Reyes 10/02/2009
Scout-Vignesh Sadras 10/06/2009
Scout-Joseph Moon 10/08/2009
Scout-Kent Chen 12/16/2009
Scout-Victor Dang 01/02/2010
Scout-Lawrence Dang 01/02/2010
Scout-Leo Kim 01/30/2010
Scout-Brian Hsiang 02/07/2010
Scout-Victor Peer 02/07/2010
Scout-Andrew Choi 02/16/2010
Scout-Edward Hsiang 02/16/2010
Scout-Eric Cho 02/20/2010
Scout-Brian Chen 03/16/2010
Scout-Tam Nguyen 03/20/2010
Scout-Kendall Nishibayashii 03/30/2010
Scout-Kevin Chang 03/31/2010
Scout-Cristian Preciado 04/01/2010
Scout-Jeffrey Tai 04/02/2010
Scout-Edward Yi 04/07/2010
Scout-Benjamin Liu 04/10/2010
Scout-Saumitra Kelkar 04/10/2010
Scout-Byron Chien 04/14/2010
Scout-Manav Rami 04/14/2010
Scout-Matthew Chern 04/15/2010
Scout-Mark Chern 04/15/2010
Scout-Ansh Sancheti 04/15/2010
Scout-Prithvi Chauhan 04/15/2010
Scout-Lancelot Chu 04/17/2010
Scout-Brandon Hojo 04/22/2010
Scout-Gerardo Gorospe 04/23/2010
Scout-Curtis Cha 04/23/2010
Scout-Vincent Gao 04/23/2010
Scout-Andrew Johnson 04/26/2010
Scout-Samuel Lee 05/07/2010

Next Comittee Meeting: November 10, 2009 at 7:00 PM @ 7PM, Carmenita Middle School.

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