Adult Volunteers

Among those parents we have many that have been trained as Scoutmasters and Assistant Scoutmasters. Several of them have continued their Scout Leader training with courses including High Adventure Backpacking and Mountain Navigation, First Aid, Wilderness First Aid and CPR, Rock Climbing Instructor certification, BSA Lifeguard certification and Wood Badge training. Many of our parents have stepped up and been certified as Merit Badge Counselors for the District and have worked at many Merit Badge Days for the district and individually with Scouts from other troops besides our own. We could not be this successful without them. They deserve our thanks.

As Troop is mainly run by the scouts, they deserve a special thanks, check their page at Scout Leadership

Why Volunteer

Once upon a time, there were four people: Their names were Everybody, somebody, Nobody, and Anybody. Whenever there was an important job to be done. Everybody was sure the Somebody would do it. Anybody could have done it, but Nobody did it. When Nobody did it, Everybody got angry because it was Everybody’s job. Everybody thought that Somebody would do it, but Nobody realized that Nobody would do it. So consequently Everybody blamed Somebody when Nobody did what Anybody could have done in the first place.

This is important when it is time to change Leadership in the troop. Everybody should not expect Somebody to do the job that Anybody can do. When that happens Nobody steps up to do the job that Anybody can do, then Somebody has to do the job that Anybody can do and Everybody loses.

Current Adult Leaders

Current adult leaders are listed at Adult Leadership

Position Description

All of the adult positions in the Troop are unpaid. Volunteer positions are filled by the parent’s on the scouts. The adults understand that their help is critical to the continued health of the Troop and their son’s success in the scouting program. We always need and welcome your help in running the Troop.

• Occasional Helpers: We are always in need of parents to help out in many ‘one time’ tasks and projects for the Troop. Please tell us if you can help – or if you see a situation where help is needs – please volunteer.

• Scoutmaster: Responsible for the daily management of the Troop including meetings and outings. May request Assistant Scoutmasters to assist him in specific parts of Troop management. Requires specific BSA training.

Category	Event	Tasks	When
SMC	SM Conference (1st Class and under)	Establish relationship	Twice Monthly
	SM Conference (Star and above)	Mentor	Twice Monthly
	Eagle SMC	Reflect	Monthly
	Eagle Character BOR	Support	Monthly
	Ad-hoc SMC		As needed
Meetings	Troop Meeting	Attend, SM Minute	Weekly
	Green Bar Meetings	Assist Green Bar, Ideas	Monthly
	ASM Meeting	Prepare, Attend	Quarterly
	COH	Planning, Attend, Rank Advancement, SM Minute	Quarterly
	ISLT	Train SPL, Assist SPL to conduct	Half Yearly
	Committee Meeting	Prepare, Attend	Monthly
	Roundtable	Attend, Transfer info to Troop	Monthly
Outing Meetings	Youth Planning Meeting	Assist SPL	Yearly
	Calendar Meeting	Provide Input	Yearly
	Subsidy Meeting	Provide Input	Yearly
	Mandatory Planning Meeting	Assist Outing Coordinator	Yearly
Outings	Summer Camp	Plan, Pre-meeting (2), Attend	Yearly
	Camporee	Plan, Attend	Yearly
	Other Outings	Guide, Attend	Monthly
Misc	Youth Leadership	Application, Selection	Half Yearly
	Flag Ceremony	Coordinate with city, Attend	Half Yearly
	MB Day	Provide information to Troop, Encourage attendance	Feb, May, Oct
	Trail to 1st Class	Assist Trail to 1st class chair	As needed
	Bin Cleanup	Assist QM	Yearly

• Assistant Scoutmaster: The Assistant Scoutmaster position in the troop is a very important function. He or she will provide valuable feedback and advice to the Scoutmaster and to the SM/ASM team in general about scout progress, participation, etc. By having ASMs more actively involved with the Scouts, it reduces that chance that a Scout will "fall between the cracks" and lose interest in Scouting. This is by far the most crucial reason to understand and state the function of the ASM in our troop. Here is a detailed breakdown of his responsibilities:

Responsibility	Description
Work with assigned Patrol	Each ASM will be assigned to a patrol of 6 to 8 boys. These scouts will be his/her responsibility for mentoring and facilitating progress for the assigned year.
Monitor scouts in his/her Patrol	At each troop meeting the ASM will ‘watch over’ his/her patrol and ‘take notes’ on progress and participation of each scout in the patrol.
Monitor scouts in outings	For each outing* the ASM will do the same. If necessary, intervene with the scout group if help is needed or if a situation mandates advice, conflict resolution, etc. (Note: It may not be possible for the ASM to attend each and every outing in which case the job function can be assigned to another adult or ASM of his/her choice.)
Regularly attend meetings	Therefore it is essential for the ASM to be present at troop meetings and outings, so these interactions with scouts can be consistent. Feedback to the SM/ASM team will be more relevant only if he or she is present on a regular basis to make substantial observations over a long period of time.
Develop Skills	The ASMs will also have to develop their own Scout skills further since they will be supervising the teachers (the patrol leaders and senior Scouts). Must get familiar with the scout handbook and the various scout requirements for each rank.
Attend SM/ASM meetings	Attend regularly SM/ASM meetings on a monthly ? basis. This is one of the most essential functions of the ASM. The feedback, suggestions and discussions engaged in here will greatly aid in a quality program for the troop.
Share experiences	Each ASM can report what they observe with Scouts in the patrols they are assigned to. The collective input and experience could really benefit the overall experience for each Scout. The information shared here will provide the scoutmaster with essential tips to better the structure and program of the troop.
Work as a Group	Strive to work cohesively with the group of ASMs under the leadership of the troop Scoutmaster. The entire group will be aware of what is going on with all of the Scouts and the Troop in general. As a group, you can discuss the individual needs of each Scout and brainstorm as to how to insure that each Scout is having the best Scouting experience possible.
Get Trained.	Plan on attending the SM/ASM Specific training offered by the District to further leadership and scouting skills. (Troop will pay for this training)
Sign-off	Sign off scout handbook on areas of individual expertise, in accordance with the guidelines set forth by the Scoutmaster.

• Committee Chair: Chairs monthly Troop committee meetings that direct the affairs of the Troop. Here is a detailed breakdown of his responsibilities:

Category	Event	Tasks	When
Meetings & Coordination	Committee Meeting	E-mail meeting notice with agenda; Chair monthly meeting	Monthly
	Board of Review	Be in loop with Rank Advancement Team	Monthly
	Planning Meeting	Assist outings chair: e-mail meeting notice; location; lunch, Troop bay	September
	Annual Budget Planning Meeting	Form budget committee and chair with treasurer & outings chair	September
	Calendar Meeting	Assist outings chair to organize meeting and Webmaster to publish calendar	September
	Mandatory Parent Meeting	Assist outings chair to get coordinators’	September
	New Parents Orientation	Assist New Parent orientation chair to organize meeting	March/April
	Court of Honor	Assist Rank Advancement (Location; Refreshment, Program, Special Guest/Awards)	Quarterly
	Pre-Eagle BOR	Be a part of pre-eagle BOR	As requested
	Troop outings/events	Assist outings chair, monitor status and resolve any issues	As scheduled
	Carmenita Middle School Visit	Visit the principal once a year and offer a service project for the school	September
	Pack 529 Blue & Gold Dinner	Coordinate with scoutmaster, cub master & webelos den leader	February
Flag Ceremony	City of Cerritos	Work with scoutmaster to reply to requests - a few time a year	As requested
	City of Artesia	Work with scoutmaster to reply to requests - a few time a year	As requested
Forms	Use of School Facility	Submit application for the use of school facilities	June
	Troop Status with the City	Submit annual Community Org Application with the City	Nov/Dec
	Annual Registration	Assist registration chair to review and sign	December
	File with the State	File the non-profit organization form with the State of California	Every two years
	New Scout/Adult membership	Assist recruitment chair for new membership and maintain waiting list	As needed
	Eagle Projects	Review, schedule on troop calendar, sign	As needed
Reservations	Green & Gold Dinner	Reserve Skyline Room; Check the status (Food, Prizes)	Sept/Feb
	July/Aug Committee Meeting	Book CPE or another room for meetings when school is closed	February
	Annual Parent Potluck	Find a place and e-mail the event notice	August
	Summer Camp Meeting	Book room for 2 summer camp meetings for May / June	February

• Committee Secretary : Attends monthly committee meetings. Prepares and distributes Meeting Minutes to all Troop committee.

• Treasurer: Maintains Troop’s bank account. Receives funds and makes payment. Provides periodic Financial Reports to Troop committee.

• Quartermaster: Assists in maintenance, storage and Inventory of Troop Gear

• Advancement Chair: Responsible for assisting scouts to advance in scouting program Rank Advancement and Merit Badge. Obtain merit badges and rank badges for presentation of Court of Honor. Processes blue cards.

• Eagle Guide: Responsible for counseling scouts to work towards Eagle rank and become Eagle Scout.

• Junior Leader Training Chair: Responsible for organizing and providing junior leader training opportunities for Scouts.

• Adult Leader Training Chair: Responsible for finding adult leader training programs and advising troop adult on schedules and training locations.

• Medicals Chair: Keeps troop records of medical forms and advises scouts and adults of impending medical expiration dates.

• Fundraising Chair: Coordinates annual fundraising project (4th of July Fundraiser). Coordinates with various vendors and regulatory agencies. Establishes schedules of work shifts by parents. Handles funds and makes final report to committee.

• Orientation Chair: Maintains parent orientation guide. Arranges for Adult Orientation meetings.

• Outings Chair: Provides assistance and support to Troop Outings coordinators.

• Registration Chair: Processes registration to district council. Maintains Troop Roster

• Recruiting Chair: Coordinates recruiting drive to local schools and Cub Scouts packs. Conducts or coordinates recruiting presentations.

• Summer Camp Chair: Coordinates Summer Camp registrations and obtains reservations with the camp. Maintains record of payments and collects payment from scouts. May accompany scouts to camp or arrange for others to accompany scouts.

• Vikings Chair: Coordinates activities for older scouts (15 and over)

• Webmaster: Sets framework for the website and assists others to on How to Edit Pages. Here is a detailed breakdown of his responsibilities:

Tasks	When
Setup Troop calendar for next year and then maintain it as the other outings and events get added to the calendar	September and ongoing
Work with the outings and events coordinator to maintain outings pages for their outing.	Ongoing
Train and supervise troop historian to post pictures to the website.	Ongoing
Assist secretary to post committee meeting minutes to the website.	Monthly
Manage website membership.	As needed